Many international entrepreneurs are looking to create or expand their business into the U.S. market. US is the world No.1 Business hub and US Marketplace is the key to success for any business around the world. The USA has proven as the world largest, best and integrated market with and lowest tax rate. A non-resident can easily form a company in US and it is 100% Online process.
Now the question is Which state to choice for registration?
If your business has no physical connection to any specific state it is recommended to form your company in one of the incorporation-friendly states, such as Delaware, Wyoming, or Nevada.
Delaware is one of the world’s most popular jurisdictions to incorporate a company. Nearly half of US publicly traded companies and more than 65 percent of all Fortune 500 companies are incorporated in Delaware. Including giants such as Apple, Coca-Cola, Google, and Wal-Mart.
The legal and liability protection of established corporate laws in Delaware makes the jurisdiction one of the most reputable business-friendly states.
The State of Delaware has also an attractive tax regime. Delaware corporations doing business exclusively outside of the State are exempt from State tax. Furthermore, there is no inheritance tax on stock held by non-Delaware residents, no state sales tax on intangible personal property and share of stock owned by non-residents are not subject to Delaware taxes.
Companies incorporated in Delaware are confidential. Details of shareholders, directors, and officers are not disclosed in the company formation documents and are not available to the public.
Delaware corporations are flexible structures, the same person may be the sole shareholder, the director, and the officer.
In addition, it has one of the quickest company registration procedures and lowest costs of incorporations in all United States.
Delaware is an excellent jurisdiction for startups and companies seeking financing. Venture capitalists, angel investors, investments banks and other investors prefer Delaware corporations above all other states and corporate structures.
This page details everything you need to know about forming a company in the USA as a foreigner, non-citizen or US citizen that lives outside the country. Incorporating in the United States can increase your company’s credibility, gain access to the US market and investors (the world’s largest source of each).
If you are located outside the United States and wish to form a company in the US (either to open a US bank account and/or merchant account, open a physical US branch or any other reason), then we’ve created this step-by-step resource to explain the process, show you exactly what you need and how we can help you. Note that “Incorporate” means to form a “Corporation” and “Form an LLC” means to form a “Limited Liability Company” (LLC) which is further explained below.
To create a Corporation in the United States, need to file documents called “Articles of Incorporation” or “Certificate of Incorporation. The LLC version of these documents are called “Articles of Organization” or “Certificate of Organization” (these documents may have different names depending on which state you choose). Also, the word “entity” is used to describe a business that is not an individual and can apply either to a Corporation or an LLC.
1. Choose Which Type of Business Entity to Form: Corporation or LLC
If any of the owners of the company (called “Shareholders” for Corporations and “Members” for LLC’s) are not US Citizens, then you have the option of either forming a Corporation (also called a “C-Corporation” or “Regular Corporation”) or an LLC. There’s another entity type called an “S-Corporation” but that entity requires all shareholders to be US Citizens.
There is no restriction on the number of owners for a US Corporation or LLC, which country the owners are from or whether they are individuals or other companies (foreign or domestic corporations, LLC’s, etc.).
2. Choose Which State to Form Your Corporation or LLC
In the United States, you can form a Corporation or LLC in any of the 50 States or Washington DC. Which state you choose will depend on why you are forming the company. Some US states are more “business-friendly” or “international-friendly” than others, especially Delaware, Nevada and Wyoming. Delaware is always preferable due to its many advantages as explained separately below.
3. Requirements to Form a Corporation or LLC in the USA
Once you’ve decided what type of company you’d like to form and which state you will be forming the company, there are only a few basic requirements we need to form your company for you.
These include:
a. Choose a Company Name
We will search to be sure this name is available in your chosen state. If it is not available we will contact you for additional name choices and keep working until we find one that is available.
b. Provide a Registered Agent
The Registered Agent is a person or company that must have a physical address in the state of formation, be available during business hours, and will accept and sign for official legal and state documents for the company. We can provide the Registered Agent in Delaware. Our service will accept these documents, scan them and email them to you, and if necessary, forward documents via International Mail (with tracking numbers) for documents that cannot be scanned or require a physical signature.
c. Provide Names and Addresses of the People/Companies Involved (Officers, Directors, Members, etc.).
d. Federal Employer Identification Number (Optional)
e. Apostille or Certificate of Authentication (Optional)
If you intend to open a bank account in your home country or if a local company or government office will require proof of the formation of your US Corporation or LLC, you may need to have the company formation documents certified with an “Apostille” or “Certificate of Authentication”.
NOTE: An Apostille or Certificate of Authentication should NOT be required if you are simply opening a bank/merchant account or physical office in the US since the banks and companies you will be dealing with are already based in the US and don’t need proof other than your formation documents and FEIN.
After your Corporation or LLC has been filed, there are some other tasks you may want to do depending on your requirements and the purposes of your US company.
a. Arrange a US Physical Business Address or Virtual Office
If you would like to receive business mail, client mail, etc. at a US address or if every bank that you contact requires you to have a separate physical US address (that is not the same as your Registered Agent), then you’ll need to arrange for a “mail forwarding” and/or “virtual office” service. There are many such services in the US, many of them are based in the above-mentioned states of Delaware, Nevada and Wyoming. Some provide options including weekly or monthly forwarding, online tracking of documents and some may be able to provide you a US phone number as well.
b. Open a US Bank Account
If you want to accept US payments, open a US merchant account, or open a physical branch office in the US (or for any other purpose), then you’ll need to open a US bank account. Unfortunately, this has become significantly more difficult in recent years due to various US anti-terrorism laws, but there are still several options (depending on your home country) that may make this process easier. The important thing to realize is that it is going to take a bit of research and is highly dependent on variables which are ultimately out of our (and your) control.
If you come to Las Vegas, Nevada after forming your Company and obtaining an EIN through us, we will put you in contact with a major US Bank that will open your U.S. Bank account with proper identification and supporting paperwork
Tip #1: ALWAYS CALL THE BANK FIRST. Don’t assume you have everything you need to open a bank account with a certain bank. Banks vary wildly on what they require to open an account. For example, some will require a “Certified Copy” of your formation documents, “Banking Resolution” or other documents that other banks will not. It’s good to shop around a bit, call a few banks and find out the specifics before you waste a trip to their office. If the bank requires a US physical address, you’ll want to ask them if the address must be in the state where the company is formed or can it be in any US state – these are important things to know if you need to arrange for a physical US address or virtual office (discussed below).
Tip #2: Form your Company in Delaware, Nevada or Wyoming. Major international banks that operate in these states are far more experienced with international clients due to their existing high volume of international clients and corporate banking in general. This is especially true if you do not intend to have a physical address or have somebody representing the company in the US that can physically walk into a branch. Most banks will require you have some type of physical address based in the United States (discussed below) that is NOT your Registered Agent address. Some banks may accept your Registered Agent address for opening the bank account, but you will need to arrange to have your bank statements, etc. routed through either a mail forwarding service or have them delivered electronically.
Tip #3: Select a bank that also has a branch in your home country. If you select a bank that has both a presence in your US state of formation and your home country, many times you can simply walk into the local branch in your country to open the bank account.
5. Maintaining Your US Corporation or US LLC
Maintaining your Corporation or LLC in the US is fairly simple, typically you only need to:
a. File an Annual Report.
The “Annual Report” is simply a document that updates the state on the owners, addresses and Registered Agent for your company. In many states it can be filed online. A Registered Agent will receive and forward the required report to you before it is due. Failure to file this report can result in your company becoming inactive, be assessed late fees and eventually be administratively dissolved. Our Team assist you here.
b. Maintain a Registered Agent.
If you fail to maintain a Registered Agent, your company will not receive important state and legal documents and therefore will not be able to file an annual report and may lose a lawsuit by default judgment for failing to respond.
c. Meet Your Home Country Requirements.
Make sure that if your home country requires any filings, taxes or other information that you consult local law to determine your obligations.
d. Pay US Taxes (if required).
General Corporation (C Corporation) | A General Corporation (or "C Corporation") is the most common corporate structure for medium and large companies. Characteristics include: # Unlimited Number of Shareholders # Separate Legal Entity # Taxation of Profits and Losses at the Corporate Level # Possibility to Raise Capital with Sale of Shares # Easy Transfer of Shares # Tax Benefits # No Obligation for the Shareholders or Directors to be U.S. Citizens or Residents. C Corporation is allowed for foreigners to form in US. |
Close Corporation | A Close Corporation is similar to a C Corporation, except for the following aspects: # Number of Shareholders Limited to 30 # Transfer of Shares Conditional to Directors' Prior Approval # Prohibition to Trade Shares on the Stock Exchange |
S Corporation | An S Corporation is actually a C Corporation which then obtains a special tax status from the Internal Revenue Service (IRS). The Corporation must apply to obtain this special status within a certain time frame after its incorporation. Instead of being taxed at the Corporation level, the profits and losses are transferred, for tax purposes, to the Shareholders (as though they were partners). Double taxation is avoided (i.e. at the corporate level and at the personal level) and does not alter any of the legal protection offered by a Company. # Protection of the Shareholders' Assets # Profits and Losses of the Corporation Allotted Directly to the Shareholders # U.S. Citizenship or Residency Required for Shareholders # Number of Shareholders Limited to 100 # Only One Class of Shares # Other Restrictions Applicable |
Limited Liability Company (LLC) | Introduced in the United States by the State of Wyoming in 1977 and now recognized by all U.S. States, the Limited Liability Company (LLC) is a profitable mix of a Corporation and a Partnership. As a general rule, the revenues and losses of an LLC are allotted to its Members (the equivalent of Shareholders in a Corporation), which avoids double taxation (to the LLC and its Members). This type of Company resembles the S Corporation, but without the restrictions attached to the latter. The advantages of an LLC are as follows: # Absence of taxation at the corporative level, except if this tax option has been specifically requested # Personal Liability of the Members limited to their investment within the LLC # Protection of the Members' Assets # No Possibility for an LLC Creditor to seize control of the LLC's assets, nor Member's voting rights # Profits and losses of the LLC allotted directly to the Members, in the proportion determined by them # Unlimited number of Members # Flexibility to organize the LLC # Elimination of the usual corporative formalities (e.g. Minutes, Bylaws, meetings, Officers and Directors, etc.) if specified in the LLC Operating Agreement # Drafting of LLC Operating Agreement in any language (no obligation to write or translate into English) # No Obligation for the Members or Managers to be U.S. Citizens or Residents. |
1. International Reputation
Delaware is universally recognized as the most corporate-friendly U.S. State and the best place to incorporate a business in the United States. Over 63% of Fortune's 500 companies and 50% of companies registered with the New York Stock Exchange and NASDAQ are Delaware companies.
2. Public Records
LLC: Information about names and addresses of Members and Managers of a Delaware LLC is not available on public records of the Delaware Division of Corporations (except if listed in the Certificate of Formation or in any other corporate document filed). During organization process, there is no obligation to provide this information to the Delaware Division of Corporations.
Corporation: Information about names and addresses of Shareholders, Directors and Officers of a Delaware Corporation is not available on public records of the Delaware Division of Corporations (except if listed in the Certificate of Incorporation or in any other corporate document filed). During incorporation process, there is no obligation to provide this information to the Delaware Division of Corporations. However, on March 1 of each year, any Corporation must file an annual corporate report, which contains the name and address of Directors and Officers of the Corporation.
3. Investment Required
No minimum capital investment in the Company is required. In addition, shares issued may have no par value.
4. Bank Account
The Company has no obligation to have a bank account in the State of Delaware.
5. Headquarters
The Company has no obligation to have its headquarters in the State of Delaware, nor to conduct any business in this State. Actually most shareholders, directors and officers of Delaware companies never set foot in this State. The sole obligation for the Company doing business somewhere else than Delaware is to be represented by a Registered Agent in Delaware. The Company may also have a mailing address in Delaware. We assist you here.
6. Shareholders, Directors and Officers
The same person can be Shareholder, Director and Officer (e.g. President, Vice-President, Secretary and Treasurer) of a Delaware Company. In addition, there is no obligation for Shareholders, Directors and Officers to reside in Delaware nor to hold any meetings there.
7. Freedom of Directors
Directors can establish the price they wish for the sale of the Company's shares. They can also adopt, modify or repeal any Company bylaw.
8. Corporate Income Tax
If the Company does not do business in Delaware, it does not have to pay any income tax to the State.
9. Personal Income Tax and Sales Tax
If a Delaware Company shareholder does not reside in the State, he has no tax to pay to pay concerning the Shares. In addition, there is no sales tax in Delaware.
10. Inheritance Tax
If a Delaware Company shareholder does not reside in the State, the said shares are not subject to inheritance tax in case of death.
11. Favorable Legislation
Delaware adopted a whole set of corporate laws which are very favorable to companies and which recognize contractual freedom. The "General Law Corporation" of Delaware is one of the most evolved and flexible corporate laws in the United States. Moreover, the lawmaker constantly updates the laws concerning companies in order to meet their needs for effectiveness.
12. Specialized Courts
The Courts of Delaware and, in particular, the Court exclusively dedicated to corporate businesses (Court of Chancery), are unique in the United States. They are backed by over 200 years of jurisprudence, ensuring predictability and stability of legal decisions.
13. Incorporation Costs and Annual Tax
The incorporation costs of a Delaware Company are among the lowest in the United States. In addition, the annual Franchise Tax is comparable to any other state Franchise Tax.
14. Express Incorporation
It is possible to incorporate a Delaware Company rapidly, in as little as half an hour (for an additional fee).
15. Easy Incorporation
It is very easy to incorporate a Delaware Company, without even requiring you to come to the United States.
Tax residency – A corporation organized or established under the Delaware General Corporation Law is tax resident in Delaware and the United States.
Basis – Federal income tax is levied on US effectively connected income (ECI), while Delaware state income tax is levied on income arising in Delaware.
Taxation – Delaware corporations may elect to be taxed as an S-Corp or a C-Corp.
C-corporations are subject to federal income tax and state income tax.
S-corporations are closely held corporation that makes a valid election to be taxed under Subchapter S of Chapter 1 of the Internal Revenue Code.
S-corporations do not pay any federal income taxes. Instead, the corporation's income or losses are divided among and passed through to its shareholders, who must then report the income or loss on their own individual income tax returns.
To be treated as an S-corp, shareholders must be natural persons and citizens/residents of the United States.
Tax rate – Resident corporations are subject to tax at a 21% rate.
Income derived from Delaware is subject to State Income Tax at 8.7%.
Capital gains – Gains or losses derived from assets held for more than 12 months are treated as long-term capital gains or losses, gains and losses derived from assets held for 12 months or less are treated as short-term capital gains or losses.
Net gains are the excess of net long-term capital gain over the net short-term capital loss. Capital losses may be used to offset capital gains. Excess of losses may be carried back three years and carried forward five years to offset capital gains.
Net gains are subject to tax at applicable federal income tax rates.
Dividends – Dividends received by a US corporation from another US corporation may be 70% deductible income. Dividend deduction may be increased up to 80% if the recipient holds between 20%-80% shares of the distributor.
Dividends payments between US corporations that are members of the same Group may be exempted. Certain Corporations may be subject to Accumulated earning tax on undistributed profits if it is not justified that the accumulation is based on business needs. Certain Holding Companies that receive substantial passive income may be subject to Personal Holding Company Tax on undistributed profits at a 15% rate.
Dividends received from foreign entities may be considered deductible income.
Interests – Interests are generally included in the taxable base.
Royalties – Royalties are generally included in the taxable base.
Foreign-source income – Corporations are taxed on their worldwide income, including foreign-branch income when earned and foreign-source dividends received. Relief from double taxation may be available by tax treaties, tax credit or claiming a deduction for foreign tax paid.
A Foreign subsidiary owned by more than 50% by United States tax residents, is considered a controlled foreign company (CFC). Certain undistributed income (Subpart F income) retained in a CFC will be subject to taxation.
Passive income retained in a foreign investment company (75% or more of the income is passive or at least 50% of the assets held produce passive income) may be also subject to taxation.
Foreign-source income may be exempt from Delaware state income tax.
Withholding taxes – Dividends, interests, and royalties paid to non-residents are usually subject to withholding tax at a 30% tax rate. Withholding tax may be reduced or exempted under a tax treaty.
Losses – Losses arising from taxable income may be carried forward for 20 years and carryback for 2 years.
Inventory - Inventory may be valued at the lower of acquisition/production costs or market value. To determine costs are allowed First in first out (FIFO) and Last in first out (LIFO) methods.
Anti-avoidance rules – Transactions between related parties must be carried out on arm’s length terms. If a company is not in compliance, the IRS may raise taxable income and tax payable.
Thin capitalization rules apply to disallow interest payments related to excess debt and make these payments as dividends.
A Foreign subsidiary owned by more than 50% by United States tax residents, is considered a controlled foreign company (CFC). Certain undistributed income (Subpart F income) retained in a CFC will be subject to taxation.
Passive income retained in a foreign investment company (75% or more of the income is passive or at least 50% of the assets held produce passive income) may be also subject to taxation.
Labor taxes – Employers may be subject to social security contributions tax of 6.20% on the first USD 127,200 of wages paid to employees and 1.45% of Medicare tax on any wages, regardless of amount.
In addition, employers must pay, under certain conditions, federal unemployment insurance tax (FUTA) of 6.2% on the first USD 7,000 of wages paid to employees meeting certain criteria.
Tax credits and incentives – A tax credit or deduction is usually available for foreign tax paid.
Business and employment credits are also available business to provide special incentives for the achievement of certain economic objectives.
Credits may be also available for qualified research expenditures (QREs) to develop new or improved products, manufacturing processes, or software in the United States.
Qualifying private activity bonds interests may be exempt from federal income tax.
Compliance – On average, a company in the United States may require 11 payments and 175 hours per year to prepare, file and pay corporate income tax, value-added tax, and labor taxes, including payroll taxes and social contributions.
Personal income tax – An individual is deemed to be tax resident in the United States if he or she is a citizen or permanent resident or he or she is physically present in the US during 31 days in a year and a total of 183 equivalent days during the current year and prior two years.
US citizens and permanent residents are tax residents, no matter the days spent in the country during a year.
Tax residents are subject to tax on their worldwide income.
The federal tax rate is progressive at rates ranging from 0% to 39.6%. Delaware personal income tax rates are progressive up to 6.6%.
Self-employed individuals may be subject to self-employment tax at 15.3%. The rate consists of two parts: 12.4% for social security (old-age, survivors, and disability insurance) and 2.9% for Medicare (hospital insurance).
Capital gains derived from assets held more than 12 months are subject to a maximum tax rate of 20%. Gains derived from assets held 12 months or less are subject to tax at standard rates.
Dividends, interests, royalties and rental income are subject to individual income tax at applicable rates.
In addition, individuals may be subject to net investment income tax (also known as Medicare contribution tax) on investment income received by individuals with modified adjusted gross income above certain amounts.
Other taxes – There are no value-added tax or sales tax in Delaware.
Real property ownership and transfer of assets are subject to local taxes in Delaware.
Estate inheritances are taxed in the U.S.
There are no wealth taxes in the United States.
WHETHER TO BE A CORPORATION OR A LIMITED LIABILITY COMPANY?
There are two main types of US business entities: the business corporation (company limited by shares) and the limited liability company, or LLC.
For a non-US resident forming a new company, it is critical to understand the differences between the types of US business entities. Business entities are always formed under state law instead of federal law. Because each state makes its own laws, the specific rules and requirements are different from state to state. A business entity is automatically entitled to do business in the state where it is formed, but in order to do business in another state, they must register to do business there. The definition of “doing business in a state,” like so many things, is different from one state to another, but there are common themes to be aware of.
Each state has its own register of names. When creating a new company, the proposed name of the company is only checked in that state. Therefore, a company name is only protected in the state where it is incorporated and in any state in which it is registered to do business.